How to manage inventory when selling on Alibaba

1. Complete profile and product list

One of the first steps when opening a store on Alibaba Vietnam is to complete the company profile and product list. Full records help the system automatically match RFQ (Request For Quotation) accurately and create credibility with international buyers. Sellers should:

Fill in company information, address, and production capacity.
Add images of factories, warehouses, production processes and product videos.
List details of each SKU, including color, size, model, and available inventory.
Use naturally related keywords in product descriptions: alibaba, alibaba Vietnam, opening a store, consulting on opening a store, exporting through Alibaba.

A standard product list will help the systemAlibaba.comRecommend products according to RFQ, increase chances of receiving inquiry and closing orders.

2. Use inventory management software or tools

To manage inventory effectively, businesses should use ERP software, Excel templates, or inventory synchronization tools with Alibaba Vietnam. Benefits of this include:

Update inventory automatically, avoid overselling (selling in excess of actual quantity).
Set up alerts when inventory is low, helping to order materials promptly.
Synchronize inventory with other sales channels such as Shopee, Lazada, website to avoid conflicts.
Monitor sales speed, predict demand in the week/month/quarter to optimize goods import.

A good inventory management system not only helps Vietnamese sellers operate smoothly on Alibaba, but also helps improve the store's reputation and performance score.

3. Optimize inventory based on RFQ and sales needs

In the B2B Model on Alibaba, international buyers send RFQs with quantity, delivery time and technical requirements. Seller needs to ensure accurate inventory to respond properly. Some optimal strategies:

Monitor best-selling products to maintain spare inventory.
Update inventory regularly so that the AI system recommends products that match the RFQ.
Respond to RFQs based on actual inventory, with images, catalogs and certifications to increase closing rates.
Adjust inventory according to product variations such as color, size, and design to make it easier for buyers to choose.

Optimizing inventory associated with RFQ management helps sellers increase the number of inquiries, improve export opportunities through Alibaba, and maintain store reputation.

4. Manage seasonal inventory and key products

Businesses need to forecast demand and adjust inventory for each product:

Increase inventory for best-selling products during peak seasons such as holidays, Tet, and Black Friday.
Low-selling products can reduce inventory or adjust MOQ (Minimum Order Quantity) to save costs.
Establish minimum inventory for all key products, ensuring always ready for delivery.

A seasonal inventory management strategy helps Vietnamese sellers export through Alibaba effectively, avoid out-of-stocks and cancellations, and maintain high operating scores.

5. Check and synchronize inventory periodically

To ensure inventory is always accurate:

Update inventory at least weekly, preferably daily with best-selling products.
Monitor fulfillment rate and average inventory time of each product.
Synchronize inventory with other sales channels and report to warehouse staff to avoid confusion.
Use the above analysis reportAlibaba.comTo identify best-selling products and adjust inventory appropriately.

Regular inspections help keep your store ready for RFQs, increase activity scores, and build credibility with international buyers.

6. Benefits of effective inventory management

Good inventory management brings many benefits:

Reduce order cancellation rate, improve store reputation.
Maintain Activity Score on Alibaba Vietnam, helping products appear more in searches.
Optimize costs of importing goods, warehousing and storing raw materials.
Support to increase sales and export through Alibaba effectively.
Create a good experience for international buyers, increasing the likelihood of returning to purchase.

With the right inventory management strategy, Vietnamese businesses can upgrade their stores quickly and achieve high sales efficiency on the market.Alibaba.com.

7. Conclusion

Inventory management is a vital factor for businesses selling on Alibaba, especially when first opening a store. Seller needs:

Complete company and product profiles.
Use inventory management software and synchronize with other channels.
Optimize inventory based on sales needs and RFQ.
Track inventory by season, flagship products, and product variations.
Update inventory periodically and set up alerts when quantities are low.

When done well, Vietnamese sellers will receive many quality RFQs, increase closing rates, maintain high operating scores, and expand export opportunities through Alibaba.